The Finance Document Control Policy and Procedure defines the methods and responsibilities for controlling documents used to provide work direction or set policy. It describes processes for document revision, approval and distribution. The procedure applies to all documents required by the Financial management system (FMS) including documents of internal and external origin. (12 pages, 2235 words)

Activities Covered in the Document Control Policy Procedure

• Procedure Format
• Work Instructions (WI)
• Forms
• Document Approval
• Temporary Document Changes
• Document Revisions
• External Documents
• Document Distribution

References Used in the Document Control Policy Procedure

• Sarbanes-Oxley Act
• Electronic Records; Electronic Signatures, Title 21, Code of Federal Regulations (21 CFR part 11)
• Electronic Signatures in Global and National Commerce Act, Public Law #106-229
• Electronic Signatures Regulations 2002, statutory Instrument 2002 No. 318 (UK)

Forms Included in the Document Control Policy Procedure

• Document Request Form
• Document Control Database Form